General Data Protection Regulation (GDPR)
The new act that is relevant to the protection of data held by the Society comes into effect on 25 May 2018 and the Society will need to conform.
The Society holds your data and personal details in various places all of which, except the Society website, are password protected. These include:
WhosTheRef: your contact details, d.o.b, grade and fixtures that you have or will officiate at.
GMS: This is the RFU’s database of players and referees. It records courses you have completed and is used to apply for and record DBS certificates.
Dartfish: This holds your name and email address so that you can be provided with training materials in the form of video.
Society Website: Your grades are available here as well as minutes of the Society Exec, Grading Committee etc. A digital copy of the County Handbook is also available with your name, phone number and email address.
Dropbox: All the documents relevant to the management of the Society are held in a drop box shared by the Exec. These are also stored on the hard drive of the Secretary. All are password protected. Bank account details are held by the Treasurer, again password protected.
All of these sites of storage are inside the EU with the exception of Dartfish which is Swiss. Dartfish has issued certification that they comply with the GDPR Act.
As all your data falls within the “Legitimate Usage” category. This means that it is only used to assist you in carrying out your roles within the Society, in officiating at matches played or as part of your training and development. It is therefore not necessary to ask for your specific permission to hold this data. We do not use your data other than for the above, we do not forward your data onto third parties for the use in marketing and our website does not use “Cookies”.
This is an ongoing process which requires further training and it is aim of the Society to have everything in place by 25 May.